About this Blog

This is the Blog of Live Project 11 - Shelter Library, a live project undertaken during autumn 2008 by MArch Students from Sheffield School of Architecture.

Shelter Library is the key information resource for the humanitarian shelter sector. Shelter Centre the client for this Live Project are an International NGO based in Geneva. They work to support communities impacted by conflicts and natural disasters by serving collaboration and consensus in the humanitarian shelter sector.

Our project wrapped in late November 2008 the work of shelter centre continues however as does the Live Project Programme at SSoA, for further information please follow the links.

We hope you enjoy, play safe now

30 Oct 2008

165 Entries Approved

As our 'approved' document tally rises to 165, the Document Controller took a break to describe the information processing stages being followed to prepare documents for addition to the Shelter Library.

The chain in essences is:

The mechanics of the searching process has been discussed previously this process takes up the story once a document has been downloaded

Step 1:
Once a document has been sourced and downloaded it needs to be analysed. Through discussion with Tom Corsellis a number of document 'themes' can be excluded straight away. These include:

- Academic Papers without any field trials or case studies.

- Health Documents / reports with no reference to Shelter
- Documents about conflict, civil war etc
- Annual reports for specific organisations

Step 2:
Following approval, the Content Identifier then inputs relevant information from the document into a spreadsheet entry. This entry includes document name, language, keywords, contacts etc. Continuity of entry information across different team members is ensured by a entry guideline which the Document Control team have drafted.

Standardised Entry Guide

Step 3:

The entry is then sent to document control for inputting into the Entry Database and the document is transferred to FTP document store. The entry is placed at the bottom of the database ready for checking.

Step 4:
Document control move entry to its alpahabetical position, at the same time the entry is evaluated via the following criteria:

Duplication - Whether its already been entered in the Shelter Library or the google docs
Language - Spelling and grammatical errors
Formatting - checked against guidelines above

Consistency - Whether authors, organisations and keywords are already in the Shelter Library search options. If they are not they are highlighted in green for Chris Tolles to add to the database.
Link relability - That URLs are shortened to the shortest possible term
PDF name - checked against guidelines

Step 5:
Document store and Entry Database are transferred to Shelter Centre for final approval, upload and inclusion in Shelter Library.

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